Structural Review Group: Composition & Terms of Reference

27 Sep 2012

Thank you to all nominees for their willingness to serve the Diocese in this group, and to those who forwarded suitable nominations. Thanks to that willingness, Standing Committee members were able to review a pleasing number of suitable nominees, consider the requirements and balance of the group, and have resolved to appoint the following:

Chair Bishop Victoria (or her deputy)

Members The Rev’d Lynette Lightfoot

The Rev’d Andrew Allan-Johns

Mrs Juliet Wensley

Mr Philip Mackenzie

Mr John-Luke Day

Double click on the icon below to download a copy of the Terms of Reference for the Structural Review Group.

(Some formatting from the original document may not appear as expected in the full text below.)

Diocese of Christchurch

Terms of Reference

Structural Review Group

Name: Structural Review Group

Accountable to: The Synod and the Standing Committee of the Diocese of Christchurch

Vision: To prayerfully consider, review and recommend the future shape of the Diocese of Christchurch giving glory to God and a sure foundation for the future.

Primary Objective & Purpose: the purpose of the Structural Review Group is to provide to the Synod and Standing Committee of the Diocese a draft proposal to re-structure Diocesan Ministry units, in accordance with the Strategic Plan, into a new Diocesan map.

Function: To report its findings and recommendations and provide a draft proposal to the April 2013 Synod by:

1 carrying out a review of work done to date by the Strategic Working Group

2 evaluating work done to date by archdeaconries and ministry units throughout the diocese

3 working with the re-structuring / change management consultant appointed by the Diocese

4 working and consulting with archdeacons and mission and ministry units both clergy and laity

5 consulting with senior staff of the Diocese and Church Property Trustees as required

6 considering all the parameters and scope of the work including finances, faithful stewardship, buildings and property, effective mission, opportunities for outreach in new subdivisions

7 reporting monthly to the Standing Committee of the Diocese of Christchurch on progress

8 providing objective, practical, pastorally sensitive and mission centred consideration to work undertaken throughout the Diocese.

Membership:

Number 6, including the Bishop

Appointed by Standing Committee from nominations

Co-opted if required

Length of Term – to 1 July 2013 with possibility of renewal if required.

Meetings:

Frequency –fortnightly but initially weekly meetings may be required

Recording – minutes are to be kept and forwarded to the Diocesan Manager

Reporting – regular monthly reports to be forwarded to Standing Committee

Appointment of Chair:

Bishop or her delegate

Stakeholders:

Diocese, parishes, Church Property Trustees, Church Leaders, ecumenical partners, Anglican Care, Mission Team, Schools and Chaplaincies.

Role of the Committee

Scope – to make enquiries, research, obtain and keep data for the purpose of the work; to maintain confidentiality and to value and understand the needs, expectations and concerns of the various stakeholders in the Diocese and treat them with respect and integrity

Limits of authority – the committee is delegated the power to investigate, evaluate and make recommendations to Standing Committee and the Diocesan Synod but does not have any decision-making powers

Review of Terms of Reference – if required by Standing Committee or requested by the Group. (Note: included to give Standing Committee the option of any amendments which may be seen as required during the term of the group.

Diocesan Statute or Regulation pertinent to Committee:

To have regard for, and comply with:

- The sub-committee’s role as an appointment of the Standing Committee as requested by the Diocesan Synod of September 2012

- All relevant Diocesan regulations including those pertaining to parish boundaries, buildings, clergy positions and the structure and organisation of the Diocese and entities therein.

Communications:

Lines of reporting: Bishop; Standing Committee; CPT

Provide the Communications Officer with raw material for weekly up- dates to the Diocese (as requested by Synod)

Other committees this committee relates to include Diocesan Finance & Audit Committee; Archdeacons

Resources required including:

Secretarial support and assistance regarding finances of parishes/ministry units and Diocese

Strategic Working Group materials including information on new subdivisions

Contact details of key people

High-level information on:

1. parish boundaries

2. maps – existing and new subdivisions; CCC maps on population movements; demographic trends

3. building stock

4. data on earthquake prone buildings as available

5. parish finances

6. current cost of supporting stipended ministry

7. liaison with Diocesan Accountant

8. Data on parish attendance and analysis

NOTE: Two other groups will be commissioned to

1. oversee the implementation and communication of the emerging proposal and

2. oversee the financial implications and requirements of the proposal

Appendices

1. Timeline

2. Map of Diocesan boundaries

3. List of Archdeaconries, archdeacons and parishes

1 Timeline

Date	Event	Outcome / deliverable
26-30th September	Standing Committee meets, decisions followed up	TOR finalised
	Members appointed by Standing Committee	Appointments made and Diocese informed
October	Committee – first meeting	First report
	Plan for ways of working – “plan of attack” drawn up; allocation of responsibilities	Placed on website and sent out in E-Life
	Minutes	Minutes provided and available to Standing Committee
Weekly during month	Reports to Diocese via E-Life and on website	Philip Baldwin to deliver regular up-dates
November	Meetings arranged and held
	Progress Report to Standing Committee
Weekly during month	Reports to Diocese via E-Life and on website	Philip Baldwin to deliver regular up-dates
December	Meetings arranged and held
	Progress Report to Standing Committee
Weekly during month	Reports to Diocese via E-Life and on website	Philip Baldwin to deliver regular up-dates
2013
January	Meetings held as required
	Progress Report to Standing Committee in late January
February	Meetings held
	Progress Report to Standing Committee
Weekly during month	Reports to Diocese via E-Life and on website	Philip Baldwin to deliver regular up-dates
March	Penultimate Report to Standing Committee and CPT
	Finalised Structure and plan for implementation	Final plan is drawn up
Early April	Final Report to Standing Committee and CPT
April	Synod – Presentation to Synod members	Draft proposal for the future structure of the Diocese of Christchurch
April	De-brief and next steps	Report to SC and CPT

2 Map showing Diocesan boundaries

3 Archdeaconries, Archdeacons & Parishes

Archdeaconry	Archdeacon	Parish Name
Christchurch	Ven Lynda Patterson
Christchurch		ADDINGTON PARISH
Christchurch		CH CH -ST JOHN’S PARISH
Christchurch		CH CH -ST LUKE’S PARISH
Christchurch		CH CH -ST MICHAEL’S PARISH
Christchurch		CHRIST CHURCH CATHEDRAL
Christchurch		FENDALTON PARISH
Christchurch		MERIVALE PARISH
Christchurch		PAPANUI PARISH
Christchurch		STALBANS PARISH
Christchurch		SYDENHAM-BECKENHAM PARISH
Irakehu	Ven Ian Smith
Irakehu		AKAROA-BANKS PENINSULA PARISH
Irakehu		CASHMERE PARISH
Irakehu		ELLESMERE PARISH
Irakehu		HALSWELL-PREBBLETON PARISH
Irakehu		LINCOLN PARISH
Irakehu		MTHERBERT PARISH
Irakehu		SOUTHWEST CHRISTCHURCH PARISH
Irakehu		SPREYDON PARISH
Mid Canterbury	Ven Jacqui Paterson
Mid Canterbury		ASHBURTON PARISH
Mid Canterbury		HINDS CO-OPERATING PARISH
Mid Canterbury		MAYFIELD – MT SOMERS PARISH
Mid Canterbury		METHVEN PARISH
Mid Canterbury		RAKAIA PARISH
Mid Canterbury		TINWALD PARISH

Archdeaconry	Archdeacon	Parish Name
North Canterbury	Ven Lois Warburton
North Canterbury		AMBERLEY PARISH
North Canterbury		AMURI CO-OPERATING PARISH
North Canterbury		CHEVIOT PARISH
North Canterbury		GLENMARK-WAIKARI PARISH
North Canterbury		HANMERSPRINGS PARISH
North Canterbury		KAIAPOI PARISH
North Canterbury		OXFORD-CUST PARISH
North Canterbury		RANGIORA PARISH
North Canterbury		TUAHIWI MISSION & MINISTRY UNIT
Pegasus	Ven Lawrence Kimberley
Pegasus		ARANUI-WAINONI PARISH
Pegasus		AVONSIDE PARISH
Pegasus		BURWOOD PARISH
Pegasus		HEATHCOTE-MT PLEASANT PARISH
Pegasus		LINWOOD PARISH
Pegasus		LYTTELTON PARISH
Pegasus		NEWBRIGHTON PARISH
Pegasus		NORTHNEWBRIGHTON PARISH
Pegasus		OPAWA-STMARTINS
Pegasus		SHIRLEY PARISH
Pegasus		SUMNER-REDCLIFFS PARISH
Pegasus		WOOLSTON PARISH

Archdeaconry	Archdeacon	Parish Name
Selwyn -Tawera	Ven John Sheaf
Selwyn-Tawera		AVONHEAD PARISH
Selwyn-Tawera		BELFAST-REDWOOD PARISH
Selwyn-Tawera		BISHOPDALE PARISH
Selwyn-Tawera		BRYNDWR PARISH
Selwyn-Tawera		BURNSIDE – HAREWOOD PARISH
Selwyn-Tawera		HORNBY PARISH
Selwyn-Tawera		HORORATA PARISH
Selwyn-Tawera		MALVERN PARISH
Selwyn–Tawera		RICCARTON-STJAMES PARISH
Selwyn-Tawera		UPPERRICCARTON-YALDHURST PARISH
South Canterbury	Ven Andrew Starky
South Canterbury		GERALDINE PARISH
South Canterbury		HIGHFIELD PARISH
South Canterbury		KENSINGTON-OTIPUA PARISH
South Canterbury		MACKENZIE CO-OPERATING PARISH
South Canterbury		MARCHWEIL PARISH
South Canterbury		PUKAKI CO-OPERATING PARISH
South Canterbury		TENGAWAI PARISH
South Canterbury		TEMUKA PARISH
South Canterbury		TIMARU PARISH
South Canterbury		WAIMATE DISTRICT CO-OPERATING VENTURE
Westland / Chatham Islands	Ven John Sheaf
Westland / Chatham Islands		CHATHAMISLANDS PARISH
Westland / Chatham Islands		HOKITIKA PARISH
Westland / Chatham Islands		ROSS& SOUTHWESTLAND PARISH